Georgia Primary Care Association taps SectyrHub 330 for continuous compliance
SITUATION
Georgia Primary Care Association consists of 35 health centers – 34 of which are Federally Qualified Health Centers and one FQHC look-alike – serving 650,000 patients. These FQHCs receive grant benefits derived from Section 330 of the Public Health Service Act. For most FQHCs, the monies received from their 330 grant are essential to operations. So, maintaining compliance and protecting their grant is paramount.
SOLUTION
Georgia Primary Care Association chose to partner with Sectyr® and implement its SectyrHub® compliance software for 330 grant management. SectyrHub provides a health center team with a complete management solution including documentation, tasking, workflow, and visualization tools for executive management. The software informs users around the clock about the state of their compliance with U.S. Health Resources and Services Administration requirements for Section 330. The software also prompts staff to tackle deficiencies, especially before an operational site visit. With step-by-step guidance from SectyrHub, users can confidently ready themselves for HRSA reviewers and deliver on all the promises of the Health Center Program.
RESULTS
SectyrHub continually alerts health center staff about the status of credentialing policies, board meeting minutes, contracts, and MOUs among other things. Without SectyrHub, GPCA says members can take about 45 days to prepare for an OSV. With a manual process, staff might discover outdated or missing documents days before a visit. According to GPCA, searching for, updating, or even replacing documents by hand in preparation for an OSV can equal $10,000 in staff time per occurrence. “Without SectyrHub, a health center pulls staff away from clinical or administrative duties to address what this software can already do,” added Duane Kavka, executive director for the GPCA. “It has streamlined compliance and helped our members eliminate ‘not met’ findings during OSVs.”
“SectyrHub saves and tracks what’s needed to stay continually compliant. SectyrHub’s ease of use has already led to quick adoption by about one third of our members, and its affordability makes the health centers now using the system good financial stewards.”
Jan Wilkerson, RN, CPHQ
Director of Quality, Risk & Compliance
Georgia Primary Care Association
“In the midst of an OSV, I had to shift to remote work to address an urgent family matter. Despite my circumstances, SectyrHub enabled me and my team to not only stay abreast of everything we needed to run a successful OSV, but with the software’s portal, I easily checked the status of our team’s work to ensure all documents were loaded and ready for on-time submission.”
Suzanne Chovanec
CEO
North Georgia Healthcare Center, a Georgia PCA member
